Fireflies.ai is a good meeting notetaker with a free plan and a long list of integrations. Most teams that go looking for an alternative are not unhappy with the notes — they want something the notes do not do. Here is an honest map of the options.
Credit where it is due: unlimited transcription on every plan including the free one, a large integration catalogue, SOC 2 Type 2, GDPR and HIPAA compliance, and pricing that starts low — Pro at USD 10 per seat per month billed annually, Business at 19, Enterprise at 39 (pricing as of August 2026). As a notetaker it is hard to beat on price.
A summary lands in your inbox, and somebody still has to move the stage, write the follow-up and correct the forecast. That work is the reason the meeting was recorded in the first place.
Fireflies stores data in the EU on request, but processing happens in the US, and EU-resident storage is an Enterprise-plan feature. For a European legal team that is usually where the conversation stalls.
The free plan is capped, and the useful capabilities sit behind the storage and AI-credit tiers. What starts cheap does not always stay cheap once a team uses it daily.
Every meeting is treated the same way. A discovery call, a renewal and an internal retrospective get the same template — which makes the output harder to act on.
What each one is genuinely best at. Six of them have a full head-to-head on this site; two do not, because we have nothing beyond public information to add.
An EU sales platform in which the meeting is one module: the call feeds the pipeline, the forecast, the follow-up and the quote.
Best for: Teams in Europe whose problem does not end at the note.
Enterprise revenue intelligence with deep coaching analytics, priced and built for large organisations.
Best for: Large sales organisations with a dedicated enablement function.
Full comparison →Four modules — meeting assistant, scheduler, conversation intelligence and revenue intelligence — with the last two sold as add-ons.
Best for: US teams that want a scheduler and a notetaker in one tool.
Full comparison →A recording library with clips and a genuinely usable free plan; hosts data in Europe.
Best for: Tight budgets and teams that share call excerpts internally.
Full comparison →French conversation intelligence with a strong coaching focus and European hosting.
Best for: European teams whose priority is coaching rather than CRM hygiene.
Full comparison →Behavioural signals from the call plus CRM autofill, aimed at individual reps rather than at management reporting.
Best for: Reps who want the CRM filled in without a managerial layer on top.
Full comparison →Reads nonverbal signals — tone, attention, engagement over time — and turns them into a buyer-readiness score with a suggested next step.
Best for: When the question is specifically “which deal do I push this week”.
Asynchronous video plus meeting notes, built around a shareable library rather than around the pipeline.
Best for: Distributed teams that replace some meetings with recorded video.
Full comparison →| Tool | Category | Where data is processed |
|---|---|---|
| Luminote | Sales platform | European Union |
| Gong | Revenue intelligence | United States |
| Avoma | Meetings + revenue intelligence | United States |
| tl;dv | Notetaker + recording library | Europe; AI path EU or US |
| Modjo | Conversation intelligence | Europe |
| Sybill | Notetaker + CRM autofill | United States |
| Nonverbia | Nonverbal signals + deal scoring | Ask the vendor |
| Claap | Async video + notes | Europe |
If the answer is “you copy the summary across”, you are buying a notepad, not a system.
Two different questions, and vendors often answer only the second one. For an EU company the first is the one legal cares about.
A tool that never touches the pipeline affects your archive, not your quarter.
The history of calls and commitments should stay with the deal, not with a user account.
We are the EU-platform end of this list. Luminote listens to the call and prepares the CRM entry, the MEDDIC qualification, the forecast update and the follow-up — the rep approves it at a glance. Data is processed and stored in the European Union, analysis runs on Mistral AI in Paris, and we never train models on your calls. If what you need is a cheap notetaker, tl;dv or Fireflies itself will serve you better, and we would rather say so.
It depends on which part of Fireflies you are replacing. For coaching at scale, Gong. For a cheaper recording library, tl;dv. For nonverbal buying signals, Nonverbia. For a European platform that also updates the pipeline and the forecast, Luminote. There is no single best — there is a best for the problem you actually have.
Several. tl;dv and Modjo host in Europe, and Luminote processes and stores everything in the European Union with analysis on a French model provider. Note the distinction between storage and processing: Fireflies offers EU storage on the Enterprise plan, but processing takes place in the United States.
They answer different questions. Fireflies gives you an accurate record of what was said; Nonverbia scores how the buyer reacted and turns that into a readiness signal, which is closer to prioritisation. Neither, on its own, moves the deal forward in your CRM — for that the signal has to reach the pipeline, which is the gap most notetakers leave open.
Yes, with unlimited transcription but a capped storage allowance and a one-time pool of AI credits. It is enough to evaluate the product and generally not enough for a team using it daily.
Sybill, Avoma, Gong, Nonverbia and Luminote all write to the CRM to varying depths. The question worth asking a vendor is whether the write is one-way note-pushing or a two-way sync that also brings changes back — and whether a human approves before anything lands.
14-day trial, no card. Hosted in the EU. No seat minimum.